GRADES AND ACADEMIC REPORTS

GRADES

A grade of “C-” will not meet prerequisite, cognate, major or minor requirements.

An “F” in a remedial course will not affect the grade-point average.

The university reserves the right to correct a grade that has been found to have been incorrectly entered into the student database. Any teacher-initiated grade changes must follow current grade-change policy.

The following grade notations do not affect the computations of the GPA:

* Only for students who never attended a class
** Only for students who attended at least one class (refer to ATTENDANCE POLICY )
*** Discontinued as of January 2021

Grade Change Policy

Once grades are submitted, they are final and cannot be changed except in the event of an administrative error. Grades will not be changed by allowing the student to do additional work (for example: retaking an exam, redoing a paper or submitting extra credit work, etc.) or by using criteria other than those applied to all students in the class.

Note: After a degree has been awarded to a student, his or her record is closed and no grade changes will be allowed.

If it is believed that a final grade is incorrect, refer to the ACADEMIC GRIEVANCE PROCEDURE  . 

Deferred Grade

The faculty issues a deferred grade (“DG”) when a student is enrolled in a course that is scheduled to last beyond a particular semester. DG grades are reserved for students in practicums, internships, and guided research projects.

The instructor will designate on the deferred grade request form the time limit (not to exceed 1 year) as well as the default grade that the student will receive if the deferred grade is not removed within the designated time.

If a default grade is not submitted, a grade of “F” will be recorded. The instructor must approve any request for an extension beyond the time period allowed prior to the designated deadline and a new deferred grade request must be submitted with the new deadline stipulated.

Incompletes

An Incomplete (“I”) indicates that a student’s work in the course is incomplete because of illness or unavoidable circumstances and not because of negligence or inferior performance.

The student, in consultation with the professor, requests an “I” grade by completing the appropriate form from the Office of the Registrar prior to the final examination period. Signatures of the instructor and department chair are required. The instructor will designate on the form the time limit (not to exceed eight weeks into the next semester).

A default grade of “F” will be recorded after the designated date indicated on the incomplete request form has expired, unless the instructor has submitted a change of grade prior to the indicated deadline. The instructor must approve any request for an extension beyond the time period allowed prior to the designated deadline and a new Incomplete request form must be submitted with the new deadline stipulated.

Pass/Fail Courses

The course description of some courses calls for “P” (pass) or “F” (fail) grades. The grade of “P” must be at the “C” level (2.0) or above. A grade of “F” is considered as failure and will affect the student’s grade-point average.

Repeat Course Policy

When a student repeats a course, both the original and repeat grades are entered on the student’s permanent record, but only the most recent attempted grade and credits are computed in the grade-point average.

When a course that includes a laboratory is repeated, the laboratory must also be repeated. Students are allowed to repeat a course only one time.

Individual academic departments may have specific policies in regards to what courses may need to be repeated based on a grade earned as well as other policies and procedures. Students must refer to their respective departmental handbook for any progression policies they may require (i.e. a department may require a higher grade for passing a course than the university’s minimum requirement of “C” for major courses, etc.)

Withdrawals

Courses dropped after the first week of classes will be designated “W” (withdrew). Students can withdraw from a course until roughly two weeks before finals begin. Withdrawal deadlines for courses in the School of Graduate and Professional Studies and summer course deadlines vary by the length of the course (typically one week before the end of the course). Complete details and dates are available in the Office of the Registrar and are stated in the ACADEMIC CALENDAR . Deadlines for each school are listed within the calendar

If a withdrawal is not completed by the deadline date, the grade a student has earned at the time of final grade submission will be recorded.

• Leave of Absence - Students may take a Leave of Absence (LOA) for up to one year. After a year, the student must request readmission or reinstatement, whichever is applicable based upon the students’ program of study and approved by that department. Students should be advised that financial aid will be recalculated if the student takes a leave of absence prior to completing 60 percent of the semester. See RETURN OF TITLE IV FUNDS  for details.
• Official Withdraw Process - Students must submit a University Withdraw form with the appropriate signatures, found on https://www.wau.edu/current-students/registrar/registrar-forms/ through the Office of the Registrar and indicate their planned date of return from a leave of absence. The date of withdraw will be the date in which the university has been officially notified by the student that they are withdrawing from the school.
• Unofficial Withdraw Process (never attended): If at the deadline for faculty to submit “AW” grades for a student who has never attended their class, it has been determined that a student has not attended any of their courses then they will be unofficially withdrawn from the university. In such cases, their date of determination (official withdraw date) will be the day before the start date of the respective semester.
• Unofficial Withdraw Process (stopped attending during semester without official notification): At any point in time if it is determined that a student has received all “WA” grades (withdrawn for attendance) for a term they will be unofficially withdrawn from the university. In such cases, their date of determination (official withdraw date) will be the last date of the semester.
• Returning from a Leave of Absence - When students are ready to return, they must contact the Office of the Registrar and Student Financial Services as applicable to initiate the process. A student who fails to return from a Leave of Absence after the designated time frame shall be withdrawn from the university.

ACADEMIC REPORTS

Grade Reports

The teacher, advisor and the provost or the Academic Appeals and Academic Integrity Committee monitor progress of the student. Grade reports are available to students through their Self Service account. Scholastic reports will not be made available to parents unless the student specifically requests in writing that this be done. The teacher may change a grade during the succeeding semester only to correct an error made in determining or recording the grade.